📝 Guide: How to Update Your Profile Page

Each staff member can customize their own profile page.

Your file is located at:

content/authors/YOUR_USERNAME/_index.md

⚠️ Important: Some fields are synchronized automatically with TISS.
Manual changes to these fields will be overwritten.

🔄 Automatically Managed Fields (TISS Sync)

The following information is synchronized regularly from TISS and must not be edited manually:

• Name
• Academic titles
• Email
• Phone number
• Room number
• Office hours
• TISS profile link
• ORCID (if present in TISS)

If any of this information is incorrect, please update it in your TISS profile.

✏️ Fields You Can Edit

Everything else in your _index.md file can be customized.

Position / Role

Your role appears below your name.

role: "PhD Student & Project Assistant"

If left empty, nothing will be displayed.

Short Bio

A short summary (1-2 sentences) used in list views.

bio: Jane Doe is a PhD student researching graph algorithms.

Research Interests

Displayed as bullet points on your profile page.

interests:
  - Parameterized Complexity
  - Graph Drawing
  - Combinatorial Optimization

Group Membership

Defines how you appear in staff listings.

Typical options:

Professors
Postdocs
PhD Students
Administration

Example:

user_groups:
  - PhD Students

🌐 Social Links

Icons linking to external profiles can be added in the social: section.

social:
  - icon: google-scholar
    icon_pack: ai
    link: 'https://scholar.google.com/citations?user=...'

  - icon: github
    icon_pack: fab
    link: 'https://github.com/janedoe'

  - icon: orcid
    icon_pack: ai
    link: 'https://orcid.org/0000-...'

  - icon: dblp
  icon_pack: ai
  link: 'https://dblp.org/pid/312/1234.html'
  label: 'DBLP'

  - icon: globe
    icon_pack: fas
    link: 'https://www.janedoe.com'

⚠️ Some icons (Email, Phone, TISS profile) are added automatically by the system.

🖼️ Profile Picture

To update your profile picture:

1. Place a square image in your profile folder
2. Name the file exactly:

avatar.jpg

The system will automatically crop it.

✍️ Biography Text

The full biography is written below the second --- line in the file.

Markdown formatting is supported.

Example:

## Biography

Jane Doe joined the Algorithms and Complexity Group in 2024.

Her research focuses on parameterized algorithms and graph drawing.

🔗 Internal Links and Mentions

When linking to content within the website, use Hugo shortcodes instead of hardcoded URLs.
This ensures links remain valid even if the URL structure changes.

For internal pages such as research areas or projects, use ref:

Check out our [Algorithms Research Area](https://ac.notready.eu/research/).

You can also use ref to link to a person’s profile page:

[Prof. Robert Ganian](https://ac.notready.eu/author/robert-ganian/)

Alternatively, for people within the institute, you can use the mention shortcode:

Robert Ganian

In short: use ref for internal pages in general, and use either ref or mention when referring to colleagues.

📚 Publications & Projects

You do not need to add publications or projects manually.

They are generated automatically from the central repository.

Publications

Publications are parsed from the central BibTeX database.

If your name appears in the BibTeX entry:

author = {Jane Doe and ...}

the system automatically links the publication to your profile.

Projects

Projects are associated through metadata fields in the central publication/project database.

No manual action is required in your profile file.

📚 Icon Reference

When adding icons, use the following icon sets.

Academic Icons

For research platforms like Google Scholar or ORCID:

https://jpswalsh.github.io/academicons/

Use:

icon_pack: ai

Social Media / Brand Icons

For GitHub, LinkedIn, Twitter, etc.

https://fontawesome.com/search?o=r&m=free&f=brands

Use:

icon_pack: fab

General Icons

For websites or generic icons.

https://fontawesome.com/search?o=r&m=free&s=solid

Use:

icon_pack: fas

🧩 Example Template

---
title: Jane Doe
tiss_id: '123456'
room: HC0401
phone: +43 1 58801 12345
email: jane.doe@tuwien.ac.at

role: "PhD Student & Project Assistant"

bio: Jane Doe is a PhD student researching graph algorithms.

interests:
  - Parameterized Complexity
  - Graph Drawing

user_groups:
  - PhD Students

social:
  - icon: google-scholar
    icon_pack: ai
    link: 'https://scholar.google.com/citations?user=...'

  - icon: github
    icon_pack: fab
    link: 'https://github.com/janedoe'
---

## Biography

Jane Doe joined the Algorithms and Complexity Group in 2024.

If something breaks, you can revert the changes in Git.